What Information We Collect

Depending on how you interact with our website, publication, newsletter, directory, events, or services, we may collect the following information.

Information You Voluntarily Provide

This may include:

• Name
• Email address
• Social media handles
• Business information
• Company or organization name
• Website links
• Profile photos or media uploads
• Event submissions
• Story submissions
• Messages sent through contact forms
• Directory listing information
• Membership information
• Billing information (if applicable)
• Any additional information you choose to provide

Automatically Collected Information

When you visit our website, we may automatically collect certain technical information, including:

• IP address
• Browser type
• Device information
• Operating system
• Referral URLs
• Pages visited
• Session duration
• General geographic region
• Cookie identifiers

This information helps us improve website functionality, security, analytics, and user experience.

How We Use Your Information

We use personal information only where necessary and lawful.

We may use your information to:

• operate and maintain our website and services,
• respond to inquiries and messages,
• publish approved stories, profiles, or directory listings,
• manage newsletter subscriptions,
• communicate with contributors, advertisers, members, and partners,
• process event submissions or collaborations,
• improve our content and user experience,
• detect spam, fraud, abuse, or security issues,
• comply with legal obligations,
• and maintain the safety and integrity of our platform and community.

We do not sell your personal information.

We do not share personal information with third parties for advertising resale purposes.

Legal Basis for Processing (GDPR)

Under GDPR, we process personal data based on one or more of the following lawful bases:

Consent

When you voluntarily:

• subscribe to newsletters,
• submit forms,
• request information,
• apply for directory listings,
• submit stories or media,
• or opt into communications.

You may withdraw consent at any time.

Legitimate Interests

We may process information where reasonably necessary to:

• operate our publication,
• improve our services,
• protect our platform,
• communicate professionally,
• and maintain community safety.

Legal Obligations

We may process information where required by law, regulation, or legal process.

Newsletter & Email Communications

If you subscribe to our newsletter or mailing list:

• we will only send communications you have requested or reasonably expect,
• you may unsubscribe at any time,
• and every marketing email will include an unsubscribe option.

We do not sell or rent subscriber lists.

Story Submissions, Profiles & Community Contributions

If you submit content, stories, photographs, interviews, business information, or media to Sapphic Insider:

• you confirm that you have the rights to submit the material,
• you grant us permission to review and potentially publish the material,
• and you acknowledge that published content may become publicly accessible.

We will make reasonable efforts to respect contributor privacy requests, pseudonyms, and safety concerns where applicable.

Sensitive personal information should not be submitted unless necessary and explicitly agreed upon.

Cookies & Tracking Technologies

Our website may use cookies and similar technologies to:

• improve website functionality,
• remember preferences,
• measure traffic and analytics,
• improve performance,
• and maintain security.

You may manage or disable cookies through your browser settings.

Where required by law, we will request your consent before placing non-essential cookies.

A separate Cookie Policy may provide additional information.

Third-Party Services

We may use trusted third-party services to help operate our platform, including:

• website hosting providers,
• newsletter/email platforms,
• analytics services,
• payment processors,
• embedded social media content,
• and security or anti-spam tools.

These providers may process limited personal data on our behalf only as necessary to provide their services.

We aim to work with providers that maintain GDPR-compliant practices.

Examples may include:

• Google Workspace
• WordPress
• MailPoet
• Google Analytics
• Stripe
• Embedded social media platforms such as Instagram, TikTok, YouTube, or LinkedIn

Please note that third-party websites and platforms maintain their own privacy policies.

International Data Transfers

Some of our service providers may process data outside the European Economic Area (“EEA”).

Where international transfers occur, we will take reasonable measures to ensure appropriate safeguards are in place consistent with GDPR requirements.

Data Retention

We retain personal information only for as long as reasonably necessary to:

• fulfill the purposes described in this policy,
• comply with legal obligations,
• resolve disputes,
• enforce agreements,
• and maintain business records.

You may request deletion of your personal information subject to legal or operational retention requirements.

Your GDPR Rights

If you are located in the European Union or European Economic Area, you may have the right to:

• access your personal data,
• correct inaccurate information,
• request deletion of your data,
• restrict or object to certain processing,
• withdraw consent,
• request data portability,
• and lodge a complaint with a supervisory authority.

To exercise your rights, contact us at:

contact@sapphicinsider.com

We may request verification of identity before fulfilling certain requests

Data Security

We take reasonable technical and organizational measures to protect personal information from:

• unauthorized access,
• misuse,
• disclosure,
• loss,
• alteration,
• or destruction.

However, no online system can guarantee absolute security.

Children’s Privacy

Our services are not intended for children under the age of 18.

We do not knowingly collect personal information from children.

If you believe a child has provided personal information, please contact us so we can remove the information.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect:

• legal changes,
• operational updates,
• platform changes,
• or evolving best practices.

Updated versions will be posted on this page with a revised “Last Updated” date.

Contact Us

If you have questions regarding this Privacy Policy or your personal information, you may contact:

Sapphic Insider

Legal Business Name: Lekker3D & Digital Publishing

Operating Trade Name: Sapphic Insider

Business Address: Jacob van Ruydaelstraat 16, Groningen, Netherlands, 9718SG

Email: contact@sapphicinsider.com

Website: https://www.sapphicinsider.com

Country of Operation: The Netherlands

If you have any questions regarding this Privacy Policy or your personal data, you may contact us using the information above.

Community Safety Statement

Sapphic Insider was built with community safety, dignity, and respect in mind.

We understand that privacy and discretion may be especially important for members of LGBTQ+ communities, creators, entrepreneurs, and contributors.

We aim to handle personal information thoughtfully, respectfully, and responsibly while fostering a platform centered on authentic storytelling, professional growth, and sustainable community infrastructure.